Just How Does Online Faxing Technology Work?

While many people suggest that faxing is an ancient method to communicate, this approach is still an important facet in every office and business. The fact that faxing still provides a better perspective on business documentation gives it a unique character that makes it a preferred option even up to this day. In the advent of technology, many have thought that this once heavily-leaned on communication tool will be discontinued and gone forever.

They were wrong.

fax and internet

In the midst of what seemed to be a race of survival that is the age of the internet, faxing has treaded the path of evolution. Today, online faxing is the new breed of communication. The technology behind this innovative approach to faxing is simply astounding, and users are actually reaping the rewards. Compared to conventional faxing, it is much easier to use, more efficient with regards to time and costs. Plus, it is much more engaging!

Nonetheless, to describe the technology of this new approach means to go down deep into its essentials. It is necessary to discover the building blocks of what makes this technology work, or how each member contribute to making this avant-garde tech an essential tool of today.

Block 1: The Device

For every technology to work, conventional and innovative alike, the primary requirement is the device. Say, when one makes a call, it is necessary for him to use his or her phone. Similarly, in the old faxing technique, a fax machine is required to get the job done. In the case of online faxing, the devices which can be utilized can be in a wide array of choices.

A general device used to start up online faxing is the desktop personal computer (PC). The advantage of having a PC is marked by its speed and efficiency in connecting to the internet, which is the second building block. However, before even attempting to do online faxing, a computer must first be configured.

3 devices

The easiest way to configure a desktop as a fax machine is to connect a phone line to the PC. Older computers have a phone jack port built-in, which is intended to provide wired internet access in case wireless internet is unavailable. One can also opt to use the jack to connect a phone line to the PC and use it as a fax machine.

The most simple yet most wondrous device one can use when utilizing online fax is through mobile devices such as phones and tablets. Not only does it offer convenience and on-the-go functionalities, applications in mobile devices can be small yet powerful. There is a vast field of choices of applications in mobile devices provided by online fax service providers.

In Android, Popcompanion is available on Marketplace for free. Another example is eFax which offers a “free fax app” for subscribers that require a $14-$17 per month subscription. If you need to send quite a few faxes, this may be a good option.

Opting for a more professional service, there are modern fax machines which are continually being marketed since most of these devices are built for multiple purposes such as printing, copying and scanning. HP Officejet offers these utilities in one device, not to mention its industrial-level durability. For a cheaper machine, the Epson WorkForce 3620 provides high-quality printing with inkjet technology assimilated by wireless technology.

Block 2: Email and Internet

With the devices now established, the technology now leans on its primary mode of connection- the email and internet. Before any online faxing happens, a user must have a decent internet connection as well as an email account.


A primary requirement to apply for an online fax service is to have an email account. This email account is signed in as personal identification for the users of the online service, which is the third building block.

Users will be prompted to enter their username and passwords over email service providers. Gmail is no doubt the most popular free email service on the Web right now.  Gmail started out as an invite-only service, but now, it is the preferred provider for hundreds of millions of users all around the globe.  The fact is that Gmail has proven to be an invaluable tool not only for personal purposes but also for business.

To maximize the use of one’s email account, including online faxing service, it may be necessary for one to establish his or her internet connection at home.  However, this is already mandatory for practically any office since most transactions, not only online faxing, are done mostly over the internet. To do this, a person or a company must contact a reliable internet service provider to set up their internet connection.

Block 3: The Fax Service

Online faxing is an innovative approach which makes faxing faster, reliable and more convenient to its users. It lets users send faxes as email attachments using their email fax number. When a person sends an email with an attachment to a fax number, an online fax service provider automatically converts that email into fax. The fax service is the third building block of online faxing service – a very integral one to make it all happen.

man imagining technological dreams

To access online faxing, one needs to find an online fax service. There is a good number of options of available services to choose from. Fax reviews over the web declare Ringcentral as one of the best choices around. At just $9.99 per month, Ringcentral offers a pretty robust package at an amazing price. Though it is not the only alternative out there, it can be a pretty good choice if a person wants a good balance between price and features.

Another choice can be eFax. At a base price of $16.95 per month, eFax could be located in the “expensive” group of email fax services. However, the features and security of this service make up for the difference in price.  eFax offers one of the best mobile apps out there for Gmail fax. In this regard, if a person plans on taking care of faxes on the go, then this service is a good choice.

eFax makes it very easy for people to test their service, not only they offer a free trial, but they also have an eFax free package for those who only want to receive faxes over email. It has a monthly limit of 10 faxes, so it is better suited for those who receive faxes occasionally.


Another big recommendation is by using Nextiva fax. This service is suggested especially for people who are looking for an affordable fax service with basic online fax functions.  If a person or company does not really care about the lack of advanced features, Nextiva can be a top contender of quality service for US customers. They can get well professional-grade of sending and receiving faxed documents at high speed with great clarity.

When it comes to price, Nextiva can’t be beaten.  Starting at just $4.95 per month, one can’t say making the jump to digital faxing is expensive. What’s better is that a person can start faxing for a full month free of charge.

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